GUIDELINES FOR ABSTRACTS SUBMISSION
1. Important dates & Deadlines
Call for Abstract: 1st February 2015
Abstract Deadline: 31st May 2015 (23:59 IST)
Author notification: 1st July 2015
2. Technical Information
Abstract to be submitted online.
- Delegates, who would like to present their work at the AICNU, either orally or as a poster, are invited to submit an abstract for consideration by the Scientific Committee.
- Abstract submission is only possible via the on-line abstract submission form.
- Please read carefully all the instructions available on the Internet and on the on-line abstract submission system before preparing your abstract.
- The creation of a user account is required for the submission of an abstract. The account only needs to be created once and can be re-used for future abstract submission and registration to the conference.
- Abstracts can be saved in “Draft status” to be re-edited and modified until the submission deadline (31st May 2015 (23:59 IST)). Abstracts cannot be edited after the submission deadline.
- Abstracts fulfilling all criteria can be saved in “Final submission” status. Only abstracts in “Final submission” status will be considered for the Update.
- Once submitted, an email confirmation with an abstract number will be sent.
- Abstracts are accepted on a wide range of topics in clinical nutrition.
For standardisation, the acceptable length of the abstract is of not more than 350 words (headers, conflicts of interest, title, etc. included). This includes non-visible characters, such as spaces and line breaks. Authors’ details are not included.
Please refer to the word count of the system as slight differences may occur when counting with WORD or similar programmes.
The abstract needs to be structured as follows:
- Rationale: this section should contain 1-2 sentences that clearly indicate the scientific question of the study and its clinical (or other) importance.
- Methods: this section should contain sufficient information to be able to understand the experimental design, the analytical techniques and the statistics used in the study.
- Results: this section should contain objective data to answer the scientific question(s).
- Conclusions: this section should provide only conclusions of the study directly supported by the results, along with implications for clinical practice, avoiding speculation and overgeneralisation.
One table can be included, but the total number of cells (columns + rows) may not exceed 16. Please note that tables may significantly reduce the number of the remaining allowed characters.
A paper cannot be accepted if the conflict of interest disclosure is not signed. On the on-line abstract form, provide the requested details for all authors.
The rules for preparing the abstracts can also be found on this site. Failure to observe these guidelines may result in disqualification.
Presentation of abstracts
- Abstracts can be accepted either as poster or oral communication.
- The Scientific Committee will select submitted abstracts and determine whether they are accepted for oral or poster presentation.
- If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding poster viewing session.
- The maximum usable surface of the display panels is 150cm (height) x 95cm (width), however the recommended size is 120cm high x 90cm large. Adhesive material will be provided.
- Please use font size large enough to be read from a distance of 1.5 meters.
Accepted abstracts will be published in the AICNU website.
- The Author of the abstract selected for presentation must be registered at the AICNU.
- Abstracts must contain data and meet international ethical standards.
- Abbreviations should be defined.
- Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
- Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be reproduced exactly as submitted. Linguistic accuracy is your responsibility. No proof reading will be done.
- No changes can be made to the abstract after the submission deadline (31st May 2015 (23:59 IST)).
- The reviewers will judge the abstracts according to the relevance to objectivity of statements, description of what was done, suitability of methods to aims, conclusions and confirmed by objective results, ethics, scientific value, potential clinical value, originality of work, standard of English, and overall impression.
- Submitting authors will be notified by 1st July 2015 whether their abstract has been accepted, and they will be informed at the same time about the date, time and form of their presentation. All notifications will be sent out to the e-mail address given on the submission form.
- If you want to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to the Conference Secretariat at firstname.lastname@example.org no later than 1st July 2015.